Setting up a large event

For a conference, company event, or a large party, plan around three things: enough session capacity, games that fit the group, and a tested connection and display.

Check capacity and game fit

Check your lobby's player limit before inviting everyone. The Party Plan has tiers up to 200 players, Pro includes 100, and Enterprise is available for larger events. An eligible player boost can increase one session's capacity.

Session capacity and a game's supported group size are separate. For example, social deduction games need a manageable discussion group, and Bingo supports up to 100 players. Check the game's page and picker before building a 100-person schedule around it.

For a large seated audience, a short quiz or word game can be easier to follow than a long sequence of individual performances. For networking, Bingo's number-collection phase gives guests a reason to introduce themselves. Browse conference ideas for ways to fit games around your agenda.

Prepare the running order

Use a session template to arrange games in advance. Check each game's questions, timer, rounds, and mode. If you create custom material, review names, facts, and answers before the event.

Start with a short practice game so people can learn how to submit. Allow time between games for results, introductions, or a break. Brief the MC on how to end a round, reveal answers, and move on; use Auto Next only when its pace fits the event.

Test at the venue

• Join from the guest Wi-Fi and submit an answer, including any venue network sign-in.
• Ask the venue about capacity for the expected number of connected devices.
• Test the projector or TV, sound, and QR code from the back of the room.
• Keep the host laptop powered and awake. Have a display cable and another available network option ready if practical.

Use the screen-sharing guide for the display setup.

Bring players in clearly

Display the lobby QR code and offer the player link as a second way to join. Give people time to enter names, then check the roster before you start.

For teams, explain how the groups are organised and who should act as lead. Players still join individually. Have a helper handle join questions so the host can keep the event moving.

Handle an interruption

If only the projector or meeting share fails, keep the host page open and fix the display connection. If players lose connectivity, ask them to return to their original game tab and rejoin.

Avoid switching host devices or refreshing the host page during a live turn unless necessary. The session record persists, but that is not a guarantee that every live-game action will resume. Be prepared to explain the interruption and restart a game if needed.

Leave time for results

After each game, let players use Share result or Save My Results before you start the next one. The host can also share the final podium where available. See saving and sharing results.

If you need specific reporting or branded event requirements, contact the team before booking so the supported options are clear.